Budgeting and Maintenance: Making the Most of Your Resources

Physical parts wear down over time, and routine cleaning will extend the life of your gear. Be sure that with every piece of equipment you own, that you have read the manufacturers recommendations and precautions first.

Budgeting and Maintenance: Making the Most of Your Resources
Having an inventory can be as simple as a spreadsheet with the equipment type, where it is used and when it was acquired. It can also be a robust system where everything is tagged, labeled and scanned in. Both systems will get the job done, but the critical part is to have something in place.
Budgeting and Maintenance: Making the Most of Your Resources
Having an inventory can be as simple as a spreadsheet with the equipment type, where it is used and when it was acquired. It can also be a robust system where everything is tagged, labeled and scanned in. Both systems will get the job done, but the critical part is to have something in place.

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Church budgets have very little wiggle room in them, so making the most of what you’re given is critical.

Taking the time to address these things right away can save you time and money down the road.

Here are a few steps to take, to make budgeting and maintenance a more natural part of your end-of-year activities. Taking these steps will ensure that the gear you have will last and the equipment you choose to purchase is what you need.

Before you look at planning upgrades, it is worth reading the following articles: one on doing homework for upgrade planning and another on
and planning an upgrade in the coming year, as a means to help in having an inventory of what you have and when you acquired it, which is critical.

The expressions “time flies” and “they don’t make things like they used to” should cause us to pause and carefully examine the gear we’re using.

Having an inventory can be as simple as a spreadsheet with the equipment type, where it is used and when it was acquired. It can also be a robust system where everything is tagged, labeled and scanned in. Both systems will get the job done, but the critical part is to have something in place. This will allow you to quickly see what you have and what you need to think about replacing.

Physical parts wear down over time, and routine cleaning will extend the life of your gear. A can of compressed air may be all that is needed. Be sure that with every piece of equipment you own, that you have read the manufacturers recommendations and precautions first. What worked great on the same type of gear in the past may end up being harmful now.

Another benefit of keeping your equipment clean is that it looks better. Whether we like it or not, people will judge us on the appearance of things in our churches. An inch of dust on a line array may give the impression that you don’t care too much about how things sound, even if it has no impact on the functionality of the equipment.

When you’re using your gear week after week, you will notice when something doesn’t feel right. Maybe it’s a fader that has too much play or a connection that doesn’t snap in the way it used to.

Taking the time to address these things right away can save you time and money down the road. You may also notice when something doesn’t sound right.

Many components have intake and exhaust fans to aid in the cooling of components. These can easily fail, but are relatively inexpensive to replace. Failure to replace these could lead to permanent damage to your equipment and leave you paying hundreds or thousands of dollars more to replace the device.


More About Todd Heft
Todd Heft is the director of media arts at Hillside Community Church in Bristol, Connecticut. He also serves as the Social Media Coordinator for Racing with Jesus Ministries. He holds a bachelor's degree in Computer Science from Eastern Connecticut State University and a Master's degree in Computer Information Management from Central Connecticut State University. Todd also has a full-time position at ESPN as a Senior Systems Administrator, and enjoys spending time camping with his wife and their four children.
Get in Touch: todd.heft@hillsidebristol.org    More by Todd Heft

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Article Topics

Team Management · Budgeting · Leadership · Team Development · Budgeting and Maintenance · Equipment · Inventory · Manufacturers · Recommendations · Replace · All Topics

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