Budgeting and Maintenance: Value Stewardship, Wise Use of Resources

Nothing lasts forever, so it helps when sitting down with a finance team or an officer, and pointing at items on a spreadsheet, that we know what will come out of rotation for reliability.

Budgeting and Maintenance: Value Stewardship, Wise Use of Resources
Hopefully, you have a list of equipment that your church has purchased. I have heard it called everything from an equipment list, to internal asset tracking. Simply, it is a detailed spreadsheet with purchase dates, prices, install dates, serial numbers, etc.
Budgeting and Maintenance: Value Stewardship, Wise Use of Resources
Hopefully, you have a list of equipment that your church has purchased. I have heard it called everything from an equipment list, to internal asset tracking. Simply, it is a detailed spreadsheet with purchase dates, prices, install dates, serial numbers, etc.

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Team Management Resource

Worship Facilities Magazine, March-April 2018
The March-April 2018 issue of Worship Facilities Magazine offers articles about how to prepare, prevent and respond to church violence, a look into what church management software can do for your church community, and a piece on how a once popular nightclub venue was transitioned to become Shoreline Church's new home.
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Maybe you have had a negative experience with the budgeting process at your church.

You owe it to yourself, your leaders, your volunteers, and your church community to accurately report what is in your ministry area.

Upon the first time I had to handle budgeting at my church, I was made to feel — intentionally or unintentionally — like stewardship means not spending any money. I felt like I was hyper-scrutinized and browbeaten for wanting to maintain the equipment at our church, and even invest in new equipment, along with investing in the people that make our weekend experiences possible.

Allow me to create a better frame, budgeting and maintenance is stewardship!

Stewardship is simply doing the best that you can do with the resources God has provided you. Your budget is your opportunity to look back and show you have been faithful and look forward to continue being faithful.

Truly, now is the time to start budgeting!

Easter services are now in the rearview mirror, so I am sure it is easy to look back at our Easter services and compile a list of things that could have gone better. Even more so, we can compile a better list of gear that would have solved many of our problems.

Normally, I take the time after Easter to get ahead of my next year’s budget. To me, there are three simple things that make a huge difference when sitting down with anyone in church finance.

Getting What You Need

Like the Rolling Stones once said, “You can’t always get what you want, but sometimes you get what you need.” Hopefully, you have a list of equipment that your church has purchased. I have heard it called everything from an equipment list, to internal asset tracking. Simply, it is a detailed spreadsheet with purchase dates, prices, install dates, serial numbers, etc.

If you are reading this, and you do not have an asset tracking list, then now is the time to get started.

An accurate reporting of what the church owns and has in use, is a fantastic demonstration of your competence and faithfulness. You owe it to yourself, your leaders, your volunteers, and your church community to accurately report what is in your ministry area.

With that being said, something I have started adding into my spreadsheets is a technological “end of life.” Let’s be honest, nothing lasts forever. It helps when sitting down with a finance team or an officer and pointing at items on a spreadsheet that we know will come out of rotation for reliability.


More About Stephen Botts
Stephen Botts currently works as the Production Team Leader for Cornerstone Fellowship’s Livermore campus in California. He has an amazing wife, Shelley, and two sons, Silas and Dietrich. He has been working in church production professionally for six years.
Get in Touch: stevebotts1191@gmail.com    More by Stephen Botts

Latest Resource

Worship Facilities Magazine, March-April 2018
The March-April 2018 issue of Worship Facilities Magazine offers articles about how to prepare, prevent and respond to church violence, a look into what church management software can do for your church community, and a piece on how a once popular nightclub venue was transitioned to become Shoreline Church's new home.


Article Topics

Team Management · Budgeting · Leadership · Spiritual Health · Team Development · Asset Tracking · Budgeting and Maintenance · Equipment · Faithfulness · Finance · Mission · All Topics

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